Meeting Cost Calculator
Calculate the true cost of your meetings instantly. See how much money your company spends on meetings in real-time with our free calculator.
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Meeting Details
Why Choose Filator's Meeting Cost Calculator?
Real-Time Cost Tracking
Watch meeting costs accumulate in real-time as your meeting progresses. Unlike basic calculators (Clockify, Toggl), Filator shows live cost updates every second.
100% Private Calculations
All calculations happen in your browser with zero data storage. Unlike Clockify or Toggl Track that store your meeting data on servers, Filator never tracks anything.
Annual Cost Projections
See how much this recurring meeting costs your company annually. Clockify and Toggl Track charge for this feature; Filator provides it free forever.
How to Calculate Meeting Costs & Save Thousands
Filator's free meeting cost calculator helps you visualize the true cost of meetings in real-time. Unlike Clockify (requires account for advanced features), Toggl Track (limited free version), and Calendly (basic calculator only), Filator offers unlimited calculations, annual projections, and shareable results—all free with no signup required.
Why Choose Filator's Meeting Cost Calculator?
⚡ Real-Time Cost Tracking
Watch costs accumulate live as your meeting runs. Clockify only shows post-meeting totals, and Toggl Track requires manual tracking. Filator displays real-time costs every second with no manual input after setup.
🔒 Complete Privacy
All calculations happen in your browser with zero server communication. Clockify, Toggl Track, and Calendly store your meeting data for analytics. Filator never collects, tracks, or stores your sensitive salary and meeting information.
♾️ Unlimited Calculations
Calculate unlimited meetings with unlimited attendees for free. Clockify limits free users to 5 team members, Toggl Track restricts features, and Calendly's calculator is basic. Filator has no restrictions ever.
📊 Annual Projections
See how much recurring meetings cost annually. If you have a weekly 1-hour meeting with 8 people at $50/hour average, that's $20,800/year. Clockify charges for this insight; Filator provides it free.
How to Use the Meeting Cost Calculator
- 1.Enter the number of meeting attendees (or add individual participants for more accurate calculations)
- 2.Input the average hourly rate for attendees (or individual rates for each person)
- 3.Set the meeting duration or start the real-time timer to track as the meeting progresses
- 4.View the total cost, per-minute breakdown, and annual projection for recurring meetings
- 5.Share results with stakeholders or export to PDF to justify meeting reduction initiatives
Filator vs Competitors Comparison
| Feature | Filator | Clockify | Toggl Track | Calendly |
|---|---|---|---|---|
| Real-Time Tracking | Yes (live) | Post-meeting only | Manual tracking | No |
| Signup Required | Never | Required | Required | Optional |
| Annual Projections | Free | Premium only | Premium only | No |
| Data Privacy | 100% local | Cloud stored | Cloud stored | Cloud stored |
| Team Size Limit | Unlimited | 5 (free) | 5 (free) | N/A |
| Shareable Results | Instant (no signup) | Account required | Account required | No |
| Works Offline | Yes (PWA) | No | No | No |
The True Cost of Meetings in 2025
Research shows that the average employee spends 31 hours per month in meetings. Of these, approximately 71% are considered unproductive by senior managers. When you calculate the cumulative cost using average U.S. salary data:
- • Average 1-hour meeting (8 people): $338 in salary costs alone
- • Including overhead (benefits, office space, equipment): Add 50-75% ($507-590 total)
- • Opportunity cost (time not spent on productive work): Often 2-3x the direct cost
- • Annual cost for one weekly meeting: $17,576 - $30,680 per year
Meeting Cost by Industry
| Industry | Avg Meeting Cost | Time in Meetings |
|---|---|---|
| Technology | $500-800/hour | 23% of work time |
| Finance | $600-900/hour | 31% of work time |
| Healthcare | $350-550/hour | 18% of work time |
| Consulting | $700-1100/hour | 37% of work time |
| Manufacturing | $250-400/hour | 12% of work time |
How to Reduce Meeting Costs
📧 Ask "Could This Be an Email?"
67% of meetings could be replaced with a brief email or async update. Before scheduling, consider if stakeholders truly need to meet synchronously or if written communication would suffice.
👥 Invite Only Essential Attendees
Each additional attendee increases costs linearly. If someone doesn't need to contribute or make decisions, send them meeting notes instead. Amazon's "two-pizza rule" is effective—if you can't feed everyone with two pizzas, the meeting is too large.
⏱️ Use 25 or 50-Minute Blocks
Meetings expand to fill available time. Schedule 25-minute meetings instead of 30, or 50 instead of 60. This builds in buffer time between meetings and forces more focused discussions.
📋 Require Clear Agendas
Meetings without agendas are 50% less productive. Require organizers to share objectives, agenda items, and desired outcomes 24 hours before. If they can't articulate this, the meeting shouldn't happen.
Meeting Cost Calculation Formula
Our calculator uses the industry-standard formula for calculating true meeting costs:
Where:
- • Attendee Hourly Rate = Annual Salary ÷ 2,080 hours (40 hours/week × 52 weeks)
- • Overhead = 50-75% of base salary (benefits, office space, equipment, etc.)
- • Opportunity Cost = Value of work not completed during meeting time (typically 2-3x direct cost)
Frequently Asked Questions
How do I calculate the cost of a meeting?
Enter the number of attendees, their average hourly rate, and meeting duration. The calculator instantly shows the total cost. For more accuracy, use individual hourly rates for each attendee. The formula is: (Number of Attendees × Average Hourly Rate × Meeting Duration in Hours).
What is the average cost of a business meeting?
The average one-hour meeting with 8 people costs approximately $338 based on average U.S. salaries. However, costs vary significantly by industry and seniority levels. Technology and finance meetings typically cost more ($500-800), while retail and hospitality meetings cost less ($150-250).
How much do unproductive meetings cost companies?
Research shows that unproductive meetings cost U.S. businesses $37 billion annually. The average employee spends 31 hours per month in unproductive meetings. Using Filator's calculator helps companies identify and eliminate wasteful meetings by visualizing real-time costs.
Can I share my meeting cost calculations?
Yes! Unlike competitors (Clockify, Toggl Track) that require accounts for sharing, Filator lets you share meeting cost calculations instantly with no signup. Generate a shareable link or export to PDF to show stakeholders the true cost of meetings.
Does the calculator work for remote meetings?
Absolutely. The calculator works for in-person, remote, and hybrid meetings. Remote meetings often have hidden costs from technical delays and multitasking. Our calculator helps identify these inefficiencies by showing real-time costs as meetings run longer.
How can I reduce meeting costs in my company?
Key strategies: (1) Ask "could this be an email?" before scheduling, (2) Invite only essential attendees, (3) Set clear agendas and objectives, (4) Use 25-minute or 50-minute blocks instead of 30 or 60, (5) Display meeting cost in real-time during meetings to increase awareness.
Is my meeting cost data stored anywhere?
No. All calculations happen in your browser with zero data storage or transmission. Unlike Clockify, Toggl Track, and Calendly which store your meeting data on servers, Filator never collects, tracks, or stores your meeting cost information.
Why is Filator's meeting calculator better than competitors?
Unlike Clockify (requires account), Toggl Track (limited free version), and Calendly (basic calculator only), Filator offers unlimited calculations, real-time cost tracking, shareable results, and annual projections—all free with no signup. Plus, it works 100% offline for complete privacy.
Ready to Reduce Meeting Costs?
Start calculating your meeting costs today with Filator's free calculator. No signup, unlimited calculations, complete privacy, and better features than Clockify, Toggl Track, or Calendly. See how much your meetings really cost and make data-driven decisions to reduce waste.